Gradebook Auto lock within the Grading System

Gradebooks will be locked within 48 hours after the course ends. Any corrections to the gradebook or attendance can be altered while the gradebook is unlocked.

Instructors will need to enter grades within 48 hours after the course ends.  The gradebook will auto lock and the registrar must unlock the gradebook. Once the gradebook has been locked, instructors and Program Directors  will not be able to change grades for their courses. They will need to contact the Registrar to complete that action.

The gradebook lock is in place, so grades are entered in an appropriate manner and to have proper documentation of why a grade needs to be changed.  

If the instructor misses the 48 hour window: 

1. The registrar must unlock the grade for the instructor.  Then the instructor will have an additional 48 hour window to enter grades or correct attendance. 
2. Instructor would submit final grades or attendance corrections to the registrar.

How to Unlock Gradebooks

Gradebooks can be locked based upon an institution’s preference. Once the gradebook has been locked by the administration, instructors will not be able to change grades or attendance for their courses. They will need to contact the Registrar to complete that action.

1. Go to the Academics Tab > Grading System > click on Gradebook 

2.   Select the course you’d like to unlock final grades for, and click on the blue Gradebook link next to it. 

3.   Click the red Unlock Grades button on the top of the gradebook for the course. The instructor or the Registrar will now be able to enter final grades.