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There are two reports that will list out all the withdrawn students in a given time frame.
The program action report will give a list of all students withdrawn within the given time frame from multiple campuses and multiple programs. The Master report also gives a list of the students withdrawn from a given time frame, but from 1 campus and 1 program.
Program Action Report:
1. Go to Reports > Students > Program Actions
2. Choose the campus or use the Multi-Select box to multiple campuses.
3. Choose a program or use the multi-select box to choose multiple programs.
4. Choose the program action of withdraw.
5. Effective Start Date and Effective End Date- is the date range of when the withdraw date is effective for the student and institution.
6. Processed Start Date and Processed End Date - is the date range of which the withdraw was entered into VIAS by the student services team.
Enter a date range into the Effective start and end OR the processed start and end. It is not necessary to use both. Only 1 date range is required for maximum results.
7. Check the box for "Last Action Only."
8. Click Search.
9. Results will include: Processed date of withdraw, campus, student name, cell phone, program action of withdraw, effective date of withdraw, program of interest, first class date a the institution, and LDA of student.
10. The program action report can be exported to excel. Once exported the report has more details about the student. Details include: projected grad date, whether the student has a flag, admissions rep, personal and school email address, cumulative GPA, home address, and SSN.
The Master Report:
1. Go to Reports > Students > Master.
2. Choose the campus.
3. Choose the program.
4. Choose the status of withdrawn.
5. Enter the date range using the Active From and Active to Date boxes.
6. Click Search.
The Master Report lists student number, name, time plan, program, last program action entered, school email. cell phone number, first admit, last admit, LDA, and projected grad date.
The Master Report can also be exported into excel for further details about the students. The excel export lists withdraw date, home phone number, gender, DOB, Credit hours attempted, credit hours earned, GPA, race, processed date, immigration status, and prior education.
Both the Program Action Report and Master Report will provide a list of withdrawn students.