How to Add a New Program in VIAS

Much of VIAS functionality is based on data entered for each Program, Course, and Program Plan Template at the institution. It is vital these defaults are set up correctly to ensure accuracy in other areas of VIAS.

A Program in VIAS is defined as a set of required courses needed to earn a diploma, certificate, or degree at the institution. 

Go to the Academics Tab>click on Programs.

Click the Add Program tab. 

Enter the following information about the new program: 

1. School: select the school from the drop-down menu that the program will be offered at 
2. Program Code: enter the code you’d like the program to publicly referred to in VIAS, i.e. DMA could be the code for a Diploma Medical Assistant Program 
3. Program Name: enter the full name for the program 
4. Award Type: select the award from the drop-down list (This award will appear on the transcript.)
5. CIP Code: enter the CIP Code (Classification of Instructional Programs) for the program 
6. Marketing Group: enter the Program Code you used 
7. Effective Start: select the term from the drop-down list that the program will begin to be offered 
8. Terminating Start: this field is used to expire programs no longer being offered by the institution; it is the last term the program was offered 
9. #Terms: the length of the program in number of terms 
10. #weeks: the length of the program in number of weeks 
11. Terms/Year: the number of terms for the year for this program 
12. Credit Hours: enter the number of credit hours the student will earn by the completion of the program 
13. Clock Hours: enter the number of clock hours the student will complete by the end of the program. 
14. Combine Program Code: leave blank
15. Beginning Enrollment: leave blank
16. Method of Delivery: select how the program will be offered from the drop-down list 
17. Clock to Credit Hours: check this box if Financial Aid must do the clock to credit hour conversion - Do not check this without talking to your FA Manager. 
18. Clock Hours: check the box only if your FA Manager instructs you to. 
19. Term Type: Quarter or Semester - Talk with your FA Manager to determine which one choice your program needs. 
20. Non-Term: check the box for non-term if your FA Manager instructs you to. 
21. Publish: check this box when you are ready to display the program on VIAS 
22. Is Active: Check the Yes box if the program is a current program.  Check no if the program is not active. 

Once all of the fields have been entered, click Save.