How to Add a Pass/Fail Course.

Most schools offer a letter grade or a pass/fail option for certain classes. In pass/fail classes, students receive either a passing or failing grade.

1. Go to the Academics Tab > click on Courses.

2. Click the Add Course tab.

3. In the first section “Add New Master Course,” you will need to fill out the following fields: 

1. School: Select the school the course will be offered at 
2. Category Code: Select the appropriate code for the course 
3. Course Number: Enter the numerical part of the Course Code, i.e. the Course Number for ANA101 would be 101. 
4. Internal Suffix: an optional field, it will internally note what campus the course belongs to. For example, if ANA101 is only offered at the one Campus location, for example Tulsa, you could add an internal suffix of “T”. It would then display throughout VIAS as ANA101 T. This suffix would be hidden from transcript and student view. 
5. Course Code: enter the complete course code, i.e. ANA101 

In the next section, “Course Details,“ you will need to fill out the following fields: 

1. Course Name: the official, full name of the course 
2. Sessions: the number of times the class will meet in a term 
3. Night Sessions: the number of times the night sessions will meet in a term. 
4. Program Director: the person responsible for oversight of the course 
5. Max Capacity: an optional field, this will override room capacity if filled out 
6. Overload Capacity - the number of students allowed over the Max Capacity.  If left blank then the Max capacity is the limit. 
7. Requires Liability Insurance: check the box if it is required by the course, i.e. nursing clinicals 
8. Is Capstone: check this box if this course is an externship course within the program 
9. Can Test Out: check this box if the institution will offer a bypass or test out for this course 
10. Requires Scrubs: check this box if students are required to wear scrubs to this class 
11. Grade Threshold: select Pass/Fail course. 
    
    
12. Start: select from the drop-down the date the course will first be offered 
13. End: only select an end date if you are expiring the class 
14. Program Earn Required 
15. Issue Clinical Survey 

 

Enter the following fields for the “Hours” section of the course: 

1. Credit Hours: the number of credit hours the course is approved by your accrediting agency to run 
2. Contact: the number of contact hours approved by your accrediting agency 
3. Classroom Hours: These hours must be entered for attendance warnings to produce.  If the classroom hours are 30 and the drop % is 20% then once 20% of the 30 hours are missed the student would receive a red attendance warning. Usually the classroom hours are the same as the contact hours. 
4. Drop Threshold: the percentage the student is allowed to miss of the course before they are dropped from it; this Drop Threshold will be used in populating the Tardy/Absent report which is how attendance is monitored 
5. Clinical Drop Threshold: the percentage of the clinical the student is allowed to miss before they are dropped from it; leave blank if there is not a clinical component for the course 
6. Lab: number of lab hours students will receive in the course 
7. Lecture: number of lecture hours students will receive in the course 
8. Clinical: number of clinical hours students will receive in the course 

Enter the following if the course is Clock Hour instead of Credit Hour: 

1. Clock lecture hours: the number of lecture hours the students must complete 
2. Clock Lab Hours: the number of lab hours the students must complete; leave blank if there is not a lab component 
3. Clock Clinical Hours: the number of clinical hours the students must complete; leave blank if there is not a clinical component 

Click Save. The course has now been added to the Master Course Listing.