Courses
      Back to home
      1. VIAS Knowledge Base
      2. Academics
      3. Courses

      How to Manage Courses

      Courses should accurately reflect the curriculum of the institution's programs

       

      Courses are classes offered at the institution. Each course could  belong to one or more Programs. Each course includes the number of credit hours, contact hours, attendance thresholds, grading scales, course mappings, syllabi, and course day/times. The course listing acts as a Master course that all subsequent course sections are based off of.

      If this is your first course in VIAS or your current categories do not fit your needs, you will first need to add Course Categories before you can begin adding Courses. 

      To add course categories:

       

      Go to the Academics Tab > Courses > click on Categories 

      1. Click the Add Category tab.

      1. Select the school you would like to add the category to. 
      2. Enter a Category Code. Refer to examples above. They are usually 3 or four letters and represent a group of course types. 
      3. Enter the Category Name: type the full name of the category. 
      4. Click Save. 

      Once you have entered all of the Course Categories, you can begin adding the Courses. 

      How to Add a Course 

      1. Go to the Academics Tab > click on Courses.

      1. Click the Add Course tab.

      1. In the first section “Add New Master Course,” you will need to fill out the following fields: 




      1. School: Select the school the course will be offered at 
      2. Category Code: Select the appropriate code for the course 
      3. Course Number: Enter the numerical part of the Course Code, i.e. the Course Number for ANA101 would be 101. 
      4. Course Code: enter the complete course code, i.e. ANA101 

       

      In the next section, “Course Details,“ you will need to fill out the following fields: 
      1. Course Name: the official, full name of the course 
      2. Sessions: the number of times the class will meet in a term 
      3. Night Sessions: the number of times the night sessions will meet in a term. 
      4. Program Director: the person responsible for oversight of the course 
      5. Max Capacity: an optional field, this will override room capacity if filled out 
      6. Overload Capacity - the number of students allowed over the Max Capacity.  If left blank then the Max capacity is the limit. 
      7. Requires Liability Insurance: check the box if it is required by the course, i.e. nursing clinicals 
      8. Is Capstone: check this box if this course is an externship course within the program 
      9. Can Test Out: check this box if the institution will offer a bypass or test out for this course 
      10. Requires Scrubs: check this box if students are required to wear scrubs to this class 
      11. Grade Threshold: select from the drop-down list the grade needed to pass the course 
      12. Start: choose a start at least two starts before the actual start of the new course. 
      13. End: only select an end date if you are expiring the class 
      14. Program Earn Required 
      15. Issue Clinical Survey 

       

       

      Enter the following fields for the “Hours” section of the course: 
      1. Credit Hours: the number of credit hours the course is approved by your accrediting agency to run 
      2. Contact: the number of contact hours approved by your accrediting agency 
      3. Classroom Hours: These hours must be entered for attendance warnings to produce.  If the classroom hours are 30 and the drop % is 20% then once 20% of the 30 hours are missed the student would receive a red attendance warning. Usually the classroom hours are the same as the contact hours. 
      4. Drop Threshold: the percentage the student is allowed to miss of the course before they are dropped from it; this Drop Threshold will be used in populating the Tardy/Absent report which is how attendance is monitored 
      5. Clinical Drop Threshold: the percentage of the clinical the student is allowed to miss before they are dropped from it; leave blank if there is not a clinical component for the course 
      6. Lab: number of lab hours students will receive in the course 
      7. Lecture: number of lecture hours students will receive in the course 
      8. Clinical: number of clinical hours students will receive in the course 

       

      Enter the following if the course is Clock Hour instead of Credit Hour: 

      1. Clock lecture hours: the number of lecture hours the students must complete 
      2. Clock Lab Hours: the number of lab hours the students must complete; leave blank if there is not a lab component 
      3. Clock Clinical Hours: the number of clinical hours the students must complete; leave blank if there is not a clinical component 

       

       

      Click Save. The course has now been added to the Master Course Listing.