Marking Award Letters as 'Award Finalized' and 'Award Official'

Instructions on how to designate an Award Letter as Award Finalized & Award Official, and the outcomes triggered by these actions.

1. Once you have finished creating an Award Letter and all of the information on it is correct, click on the edit button to mark it as Award Finalized and Award Official.
   1. Note: Award Letters should typically be marked Award Finalized before being marked Award Official
2. When an Award Letter is marked as Award Finalized, it indicates that the Award Letter and all of the charges/funding on it has received approval from the student.
   
3. A red check mark will appear under the Award Letter on the students profile page to indicate that the Award Letter has been marked Finalized. 
   1. Please note that each student can only have one Award Letter marked as Finalized at a time. If a new Award letter is marked as Award Finalized, any previously Finalized Award Letter will automatically be unmarked.
      
4. Once the student has officially enrolled in the program, mark it as Award Official. 
   1. This action will also populate the dropdown menu for crossover terms. From here, future crossover terms the student will have can be selected.  If the student does not have any crossover terms, or if there is no need to report them, simply click on 'Crossover Terms Not Required'.  Crossover terms can be deleted by clicking on the trash can icon.
   2. Terms marked here as crossover terms will now appear on the crossover report.
      
5. Once an Award Letter is marked as Award Official and saved, the charges and funding will be displayed on the student's ledger and portal.
   
   
   
   
6. If a student withdraws or cancels, the Award Letter will need to be unmarked as Award Official.  This will trigger the 'Delete From Term' drop down box to populate.  Choose a term prior to the term the student withdrew from in the 'Delete From Term' drop down box.  Doing this will automatically remove all anticipated funding from the student's ledger.  Anything that has already posted as an actual charge or actual payment will remain on the ledger.