VIAS Knowledge Base

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VIAS Knowledge Base

Academics

Academics

Learn how to create programs, courses, sections, and enroll students in classes sections.

How to View and Print Student Schedules

How to View your Department’s Activity Log

How to Modify the Curriculum

How to Create an Exploratory Program Plan

Holidays

School-Wide Announcements/Alerts

How to Manage FERPA Permissions

How to Upload Documents to the Student Profile

How to Transfer Credit from a Previous Institution

How to Issue Unofficial and Official Transcripts

How to Issue Student Grade Reports

How to View Student Birthdays by Month

How to Print Class Sign-In Sheets

How to Take Student and Employee ID Pictures

How to Create New Instructor Accounts

Retention

The Start List

How to Import a Lead to a Student

How to Cancel a Lead from the Start List

The Start List Guide

The Start List

Program Actions

Entering a Withdraw Program Action for a Student

Entering Program Action For A Student

How to Enroll a Student into Class Sections

Entering a Cancel Program Action for a Student

How to Cancel a Student from Class Sections

Entering a Cancel Program Action

Entering a Transfer Program Action for a Student

Entering a Bridge Program Action for a Student

Restart Students

How to Modify Program Plans

How to Add a Program Plan to the lead/student profile.

LOA (Leave of Absence) and Returning from LOA program Action

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Class Scheduling

Class Scheduling for the Institution

How to View and Manage Class Sections

How to Add a Class Section

How to Assign Faculty to a Class Section

How to Add Class Meeting Dates and Times for Lecture Classes

How to Manually Adjust Class Sessions

How to Make a Section an Independent Study

How to Assign Students to Lab Classes

How to Create Clinical/Lab Sections.

How to Cancel a Class Section

Unassigned Faculty

How to Manage Section Class Dates

How to Enroll Students into a Section at the Section Page

How to Assign Students to Clinical/Lab Groups or Sites.

How to Add a Pass/Fail Course.

How to add classroom locations.

How to Enroll and Audit Courses within a program.

How to create or add course sections.

How to cancel a class/attendance date due to weather or emergency.

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Attendance

How to Take Attendance

Tardy/Absent Report

Missing Attendance Report

How Faculty Enters Attendance

How to Print Attendance Rosters

How to Print Class Section Rosters

How to Set Attendance Thresholds for Each Course

How to Look at LDA (Last Date of Attendance) for Active Students

How to Add Make Up Time

The Running Grade

How to Update or Change Attendance for Faculty

Attendance by Section Report

Detailed Attendance Report

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The Gradebook

The Gradebook Training Guide

How to Message Students in Your Gradebook

How to Add Assignments

How to Upload Course Resources

How to Copy Assignments and Documents

How to Finalize Grades

Gradebook Auto lock within the Grading System

How to change gradebook settings. Final grade and gradebook layout

Creating Gradebook Criteria - Setting up the Grading System for course sections.

Managing Gradebook Components in Setting up the Gradebook System

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Tests

How to View Your Tests

How to Add a New Test

How to Assign a Test

How to Share a Test

How to Copy a Test

How to View Test Results

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Graduation

How to Project Graduates by Term

How to Enter a Graduate Program Action

How to View a List of Confirmed Graduates

Satisfactory Academic Progress

How to Enter SAP Requirements for Each Program

How to Record Academic Standing for Students

How to Run a Report to Display All Students with an Academic Standing

How to Remove a Flag

How to Create Automated Communication Templates Based on SAP/Academic Status.

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The Flag System

How to Add a Flag to a Student Profile

The Flag Report

Student Documents

How to Add Document Types

How to Search All Uploaded Documents by Document Group or Type

How to add a student photo and create a student ID.

How to Add Medical Records Verification

How to Search for Uploaded Student Documents.

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Managing Education History on the Student Page

How to Add an Institution to the Student Page

How to Manage the Institution List

How to Add an Institution to the List

How to Manage Transcript Requests

How to Access or Add Education History

How to Enter Transfer or Bypass Credit through the Gradebook

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Advanced Registrar Functions

How to Add Course Categories

How to Add a Course

The Grading Scale

The Syllabus

Course Mappings

Adding Courses to Programs

Program Plan Templates

Class Schedule Release Date

How to Manage Employee Transcript Requests

How to create checklists.

How to Add a New Program in VIAS

How to Expire a Program

How to Add your School/Campus' Directory to VIAS.

How admin reset an employee's password.

Adding Terms for your institution

How to add a new program for your school's institution.

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Courses

How to Manage Courses

How to Add Prerequisites or Corequisites to the Course

How to Add The Course Syllabus

How to Add Course Dates and Times for Auto-Enroll

How to edit course names or titles.

Faculty Retention Report

How to Change the Name of a Course

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Externships

The Externships Tab

How to Add an Externship to a Student

How to Add a Business to Externships

How to Add Time Sheets for Externships

Enrollments

How to View Student Enrollments

How to Withdraw a Student from a Section Using the Enrollments by Student Page

How to Cancel a Student’s Section at the Enrollment By Student Page

How to Enroll a Student into a Section at the Enrollments by Student Page

How to withdraw a student from course sections at the program plan (preferred method)

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student Groups

How to Create Student Groups

How to Utilize Student Groups for Completing Tasks.

Cohorts

VIAS Cohorts

Terms/Starts

How to Edit Start Dates

How to add a start date within a term.

Programs

The Complete Guide to Adding a New Program to your Institution.