Program Actions
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      Entering a Withdraw Program Action for a Student

      A Withdraw Program Action for a student indicates that the student has either ceased enrollment or the school has administratively withdrawn the student.

      The Last Date of Attendance (LDA) is the last day the student was marked present at the school.  The Effective Date of the withdrawal action is the same date as the Last Date of Attendance (LDA). The Date of Determination can be the date you are entering the withdrawal program action or the date that meets your school's withdrawal policy. When a student is Withdrawn, the Program Action is recorded on the Student Page and then you can cancel or withdraw the student from each course for the current term.  Future term course sections must be canceled at the student's program plan BEFORE entering the withdrawal program action.   Once the Withdraw Program Action is entered, the student is removed from the Active student population.

      1. Click on the Magnifying Glass Icon on the Top Right of the screen to search for the student. 
      2. Once on the Student Page, click on Manage Program Activity under the Program Plan Section of the Student Page. This will take you to the Program Plan Page, where Program Actions and Program Plans are managed.
      3. Click on Program Actions.

      The Last Date of Attendance (LDA) is the last day the student was marked present at the school.  The Effective Date of the withdrawal action is the same date as the Last Date of Attendance (LDA). The Date of Determination can be the date you are entering the withdrawal program action or the date that meets your school's withdrawal policy.

        1. Select the student’s current program.
        2. From Action select Withdrawn.
        3. Select the term that the student was most recently enrolled in. 
        4. The Effective Date is the Last Date of Attendance (LDA) or the last date the student was marked present.  
        5. Choose the withdrawal reason using the drop-down menu.  
        6. LDA - the last date the student was marked present or Last Day of Attendance. 
        7. Date of Determination is the date you entered the withdrawal or a date that meets your school’s withdrawal policy. 
        8. In the table are the student’s sections enrolled within the current term.  In the “Change to” column, users can use the drop-down box to select withdraw, cancel, or blank. Blank is no choice. 
          1. Withdraw - will mark the student’s grade as W. 
          2. Blank - no choice - will assign the grade the student earned for the section. 

          3. Cancel - should not be used in the withdrawal process within the current term.     

                    Future term class sections should be canceled before the withdrawal action is 

                    entered.

      4.     Optional comments: These comments are listed on the student status forms.  List information related to your school’s withdrawal policy.  

      5.     Click Save Action.

      A Student Status Form will be sent to the Financial Aid Department and the Accounting Department. A copy will also be automatically saved in the Documents section of the Student Page. 

      A Student Status Form will automatically be generated anytime there is a change in the Student’s Program Action or credit hours in a term. A copy will be stored under the Documents section on the Student Page.