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When a student audits a course, the student will not receive any academic credit. There are some important points that the registrar must be looking for to make sure the section is in audit mode.
1. At the student profile, click on the student's program plan.
2. Click on +/- enrollments within the desired term.
3. Under the audit course, click Find Section.
4. At the bottom of the Manage Term Enrollments, click Make a Selection.
5. Click Choose a Section.
6. Use the drop down arrow and choose the desired section the student will audit.
7. Click Add Section.
8. The audit course section schedule will appear. The section status will show as enrolled. Use the drop down arrow, to change the type of enrollment from standard to audit.
It is very important to change the type of enrollment status to audit. Otherwise the program plan will state the incorrect amount of total credits the student will earn within the term.
9. Click Save Enrollments.
10. Save Changes to the program plan.
11. Review the changes to the student status. Check the audit course section and enrollment type audit.
12. Add comments about the audit course if needed.
13. Click on Save Plan Changes. This will generate a Student Status Form.
14. The enrollment grid will reflect the course section and that the section is being audited by the student.
Audit Courses appearing on the Transcript
As seen in the picture above, this audit course will currently not show on the transcript. The registrar will need to assign a final grade of AU.
1. Go to the course sections gradebook.
2. Enter the grade AU and mark as final (using the green eye).
See article on Final Grades.
*Inform the instructor that the student is auditing the course and not the change the AU when entering final grades for other students.
3. When the course section and term assigned has ended the grade of AU will appear on the transcript. If the course section or term HAS NOT ENDED, the AU grade will NOT appear on the transcript.
Please note that if any other grade beside AU is assigned as the final grade for the audit course, this will appear on the transcript. The grade of AU is the only choice to clearly state that the course was audited by the student.
Example Transcript Following the Rules above:
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Notifying Instructors of Audit Enrollment of Students
Purpose:
To ensure instructors are properly informed when a student is enrolled in a course section as an audit.
Overview:
Students enrolled as audit will be labeled as such on the section page under Enrollments. See the example image below for reference.
Note: Instructors do not have access to the section page and will not automatically see audit enrollments.
Action Required:
The Student Services team is responsible for informing instructors when a student is enrolled in a course as an audit. There are a few recommended ways to do this:
-
Enter a Final Grade of "Audit"
Entering "Audit" as a grade will allow the instructor to see the student's audit status directly on the gradebook roster. -
Email the Instructor
Send a direct email to the instructor noting the audit enrollment, including the student's name and course section. -
Add a Note in the Activity Section
Use the Activity section of the audit enrollment to leave a clear internal note indicating the student's audit status and that the instructor has been informed.
Please use at least one of these methods to ensure the instructor is aware of the audit enrollment.