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Congratulations! Your institution is growing and adding a new program to VIAS. Adding a new program is a collaborative effort between student service and FA directors. Follow the checklist below to add a new program.
- Terms:
Will the new program align with the terms of your existing programs? If it does not, a new term sequence will be necessary to accommodate the new terms. The VIAS development team is responsible for creating this new term sequence, while users with access to the academic tab can create new terms. It is important to adhere to specific guidelines when adding terms; notably, terms must not have overlapping dates within the same term sequence. For further details on these term regulations and instructions on how to add terms for your program, please refer to the article below.
Adding Terms to Your Institution - Starts:
Starts are generated automatically when terms are added into VIAS. In the event of an error during the term addition process, neither a term nor a start can be deleted. However, a term may be deactivated if it has no associated data. To deactivate a mistaken start, it is necessary to inform the VIAS team for proper handling. - Program Data:
The process of adding program data requires collaboration between the Student Services and Financial Aid directors. This article provides a comprehensive step-by-step video along with detailed instructions to assist you in successfully adding program data.
How to Add a New Program for your Institution - Adding in New Courses to your Institution course bank:
Users have the option to establish organizational categories for the institution's course bank, or they may choose to maintain a continuous running list. This decision rests with the user. Each course may be affiliated with one or more programs and encompasses various elements such as credit hours, contact hours, attendance thresholds, grading scales, course mappings, syllabi, and scheduled days/times. The course listing serves as a Master course, from which all subsequent course sections are derived.
How to Manage Courses - Adding in New Courses or Curriculum for Your New Program:
Once users have successfully added a new program and its corresponding courses, the subsequent step involves incorporating additional courses or curriculum into your program. This article will provide comprehensive guidance through each stage of the process.
Adding Courses to Programs - Adding Program Costs
All the cost related to your program will need to be added into VIAS. These costs can auto populate on a student's ledger. There are specific rules for adding costs and VIAS keeps a record of all program costs.
How to Create and Update Program Costs - Create a Program Plan Template
Creating program plan templates are a curriculum guide to earn a program award for the student. The template is a master guide of a program's curriculum plan and can be modified to meet student's schedule once added to the student's profile.
Program Plan Template - Adding a SAP Requirements to the New Program
It is essential to establish the SAP thresholds for each program prior to executing the SAP report, which identifies individuals at risk of not meeting these thresholds. These thresholds define the requirements for each program, and it is imperative that every program is linked to a corresponding SAP plan.
How to Enter SAP Requirements for Each Program